Special District Election Forms

The division of local government created and collected these forms and sample documents as a convenience to special districts to meet their statutory election requirements. These forms were written using relevant statutory citations and secretary of state rules that govern elections and campaign and political finance. Many of the election documents and samples enclosed were created, in part, with assistance from other special district governments. Special districts are not required to use all of these specific forms. However, a district wishing to develop its own documents may want to consult with legal counsel for guidance.


Anytime/Annual Filing Documents


Election Documents

Election Preparation Documents (Pre-cancellation date)

SD-3:Election Budget Worksheet

SD-4:Election Resolution - Polling place or Mail Ballot Election

SD-5:Designated Election Official Appointment

SD-5.1:Deputy DEO appointment

SD-6:Call for Nominations

SD-7: Self Nomination and Acceptance Form

SD-8:Write-In Candidate Affidavit

Documents for Cancelled Election

SD-11:Notice of Cancellation

SD-12:Resolution of Cancellation by board of directors

SD-16:Notification to Candidate of Election to Board

Documents for Election Held (not cancelled)

SD-21:Ballot Certification

SD-22:Judge's Tally Sheet

SD-22.5:Judge's Unofficial Abstract

SD-23:Judge's Certificate of Election Returns (Polling Place)

SD-24:Judge's Certificate of Election Returns (Mail Ballot)

SD-25:Canvass Board Election Certificate

SD-27:Information about Recounts

Polling place election

SD-30.1:Letter - Request to Clerk &, Recorder for registered voter list

SD-30.2:Letter - Request to Assessor for property owner's list

SD-31:Application for an Absentee ballot

SD-31.2:Absentee Voter Secrecy Sleeve with Voter Instructions

SD-31.3:Return Envelope with Affidavit

SD-31.4: Request for Emergency absentee ballot

SD-31.5:Application for Permanent Absentee Voter Status

SD-32.1:Absentee Record of Applications (Cover sheet)

SD-32.2:Absentee Record of Applications and Ballot Log

SD-32.3:Permanent Absentee Voters Record

SD-32.4:Absentee Ballot Daily Batching Log

SD-33:Poll Book (Polling Place Election)

SD-34:Polling Place Election Notice

SD-35:SampleBallot -- Polling Place Elections

SD-36:Eligible Voter Form name on Clerk &, Recorder or Assessor list

SD-36.2:Self-Affirming Oath or Affirmation of Elector - not on Lists

SD-37.1:Polling Place Sign

SD-37.2:No Electioneering Sign

SD-37.4:Voter Instructions - Polling Place Election

SD-37.5:Polling Place Setup - Diagram


SD-38.1: Voter Challenge

SD-38.2: Oath of Voter Challenged

Mail Ballot Election

SD-40.1:Letter - Request to Clerk &, Recorder for Voter Registration

SD-40.2:Request to Assessor for Property Owner’s List

SD-41:Sample Ballot for Mail Ballot Election

SD-42:Request for Mail Ballot

SD-42.1:Sample Mail Ballot Return Envelope

SD-42.2:Mail Ballot Instructions &, Secrecy Sleeve

SD-43:Mail Ballot Plan (Template)

SD-44.1:Mail Ballot Poll Book

SD-44.2:Mail Ballot Daily Batch Log (aids counting process)

SD-44.3:Mail Ballot Record and Reconciliation Sheet

SD-44.4:Election Judge's Tally Sheet

SD-45:Notice - Mail Ballot Election

Election Judge Appointment & Link to Documents


SD-51:Certification of Election Judges

SD-52:Election Judge Acceptance of Appointment

SD-53:Election Judge Pay Sheet

SD-54:Election Judge Oath

SDA Link to SDA's Election Judge documents




SD-61:Watcher - Duties and Responsibilities, removal

SD-62: Watcher - Certificate of Appointment & Oath




SD-73 UOCAVA Electronic Ballot Affidavit and Cover Sheet
SD-74 UOCAVA envelope